TALLY VOUCHERS
Voucher is a written document containing the detail information about the different transactions.In Tally, there are 18 Vouchers used
1.
Purchase Voucher (F9): - This
voucher is used to record all the purchase transactions i.e. Cash, Credit or
Cheque Purchases.Press CTRL+V while using this voucher to entry the details in
journal mode. It doesn’t records the purchase of Fixed Asset.
2.
Sales Voucher (F8): - This voucher
is used to record all the sales transactions i.e. Cash, Credit Cheque Sales.
Press CTRL+V while using this voucher to entry the details in journal mode. It doesn’t record the sale
of Fixed Asset.
3.
Payment Voucher (F5): - This
voucher is used to record all sort of payments made by the business. This
voucher also records cash purchase of Fixed Assets in the business.
4.
Receipt Voucher (F6): - This
voucher is used to record all sort of receipt received by the business. This
voucher also records cash sales of Fixed Assets in the business.
5.
Contra Voucher (F4): - This voucher
is used to record contra entries incurred in the business. Contra Entries are
those entries in which Bank & Cash are recorded in a single journal entry.
This happens when Cash is deposited into Bank and when Cash is
withdrawn from Bank for office use.
6.
Journal Voucher (F7): - journal
Vouchers are used to adjust the debit and credit amounts without involving the
cash or bank accounts. Hence, they are referred to as adjustment entries.
Journals are adjustment entries, which do not involve Cash account and Bank
account. This voucher also records the credit purchase & sale of Fixed
Assets. Discount Allowed, Discount Received, Depreciation charged are some of
the accounts posted in this voucher.
7.
Memorandum Voucher (CTRL+F10):
-This is a non- accounting voucher and the entries made using memo voucher will not affect the book of
accounts. Memo vouchers are used when you have
to make suspense payment or make a transaction for which you do
not have complete information. In Tally
ERP 9, such vouchers are not posted to ledger but stored in a separate
register. However, you may modify or
convert memo vouchers to regular
vouchers, when you decide to bring
them into your books of accounts.
8. Debit Note Voucher
(CTRL+F9): -This voucher is used in case of Purchase Returns.
9. Credit Note
Voucher (CTRL+F8): - This voucher is used in case of Sales Returns.
10.Purchase
Return Voucher: - All the Purchase Return transactions are being recorded in
this voucher. Purchase Return or Return Outwards are a normal part of the
business. Goods may be returned to
supplier if they carry defects or if they are not according to the
specifications of the buyer. In Tally ERP 9 Accounting S/W, Purchase Returns
can be recorded using the Debit Note Voucher (CTRL+F9). There
must be a Purchase Transaction, prior to
the Purchase Return. Ex- Goods Returned worth Rs. 8000/-. Before passing the
voucher entry, Purchase Return Ledger must be
created.
11.Sales
Return Voucher: - All the Sales Return transactions are being recorded in this
voucher. Sales Return or Return Inwards are a normal part of the business.
Goods may be returned to the retailer/merchandise if they carry defects or if
they are not according to the specifications of the customer. In Tally ERP 9
Accounting S/W, Sales Returns can be recorded using the Credit Note Voucher
(CTRL+F10). There must be a Sales Transaction, prior to the Sales return. Ex-
Goods Returned worth Rs. 5000/-. Before passing
the voucher entry, Sales Return
Ledger must be created.
12.Purchase
Order Voucher (ALT+F4): - This Voucher is used to record the details of the
purchase order (Name of the Items, Quantities, Rate, Amount, etc.) given to the supplier by
the buyer.
13.Sales Order
Voucher (ALT+F5): - This voucher is used to record the details of the sales
order (Name of the Items, Quantities, Rate, Amount, etc.) given to the customer
by the supplier.
14.Receipt
Note Voucher(ALT+F9): - Goods that are received by the supplier are recorded in a Receipt Note Voucher.
15.Delivery
Note Voucher(ALT+F8): -Goods that are delivered to a customer are recorded
in a Delivery Note Voucher.
16.Physical
Stock Voucher(ALT+F10): - This voucher is basically used in Medicine Company to maintain the details about the
Medicine. This voucher is used to record the actual stock which is verified or counted.
17.Stock
Journal Voucher(ALT+F7): - This voucher is used when the stocks are transferred
from one godown to another godown.
